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Pricing

One price for the company. Monthly or yearly.

Every plan covers dispatch, the field app, rentals, invoicing, employee time and QuickBooks, on as many phones as you want. Pay for the year and it costs 25% less — twelve months for the price of nine. You move up as you grow — not when you hire another hand or buy another truck.

See the plans →Compare with how you run today →
Flat price, no surprisesFlat
Per userUnlimited users on every plan$0
Per truckAdd a truck, the bill does not move$0
A cut of your invoicesNever a percentage of what you bill0%
Setup callOne hour with the people who build it, then guided self-serveFree
On-site trainingOptional — a full week at your yard, travel included$7,000

Operations $4,500/yr · Growth $9,000/yr · Command $18,000/yr, paid yearly. Monthly below.

Operations

The whole operation, off paper

$4,500 a year

or $500 a month · save $1,500 a year

One yardup to 75 rental units

  • Dispatch, live map, routes, work orders
  • The field app — logs, hours, tickets and photos work with no signal
  • Rental units, deployments, rental days counted for you
  • Rental rates: daily, weekly, two-week, monthly — the right one, applied for you
  • Different rental rates per customer
  • Fixed-price contracts alongside spot rentals — installments that always add up
  • Invoices, delivery tickets, QuickBooks Online sync
  • What you have billed, and what is not billed yet, on the dashboard
  • A list of what is on the ground and not yet invoiced
  • Employee time: clock in on the app, hours land on the job, you approve and lock
  • Truck inspection reports (DVIR), driver files, cert expiry
  • Customer portal: a request link for fuel or a pickup, and a read-only page of everything done on their sites
  • Email the customer when a driver is on the way
  • Statements, who owes what and how late, overdue reminders
  • Contract alerts: term expiry, installments that do not add up
  • Unlimited users
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Contracts and spot rentals

Growth

Dispatch Copilot, and room to grow

$9,000 a year

or $1,000 a month · save $3,000 a year

Up to 200 unitsDispatch CopilotFuel Operations included

  • Everything in Operations
  • Dispatch Copilot in the office: ask what is going on today, get the answer from your own records
  • Dispatch Copilot in the truck: say what you did, check the card, tap Confirm — no form
  • Copilot drafts the dispatch from a sentence; you confirm before anything sends
  • Copilot diagnoses a unit: its repair history, the repeat-repair pattern, and the service manuals you uploaded — quoted by page
  • Morning summary at 6 a.m. for owners and managers
  • Up to 200 rental units
  • Fuel Operations included ($2,250 a year on Operations)
  • Live tank levels across your tanks and fuel trucks
  • A gauge photo on every drop
  • Standing fuel orders for the sites you fill on a schedule
  • Deliver from your tanks or pull from the customer’s — either way, the custody trail is kept
  • Fuel reconciliation that catches a truck coming up short
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Command

More than one yard

$18,000 a year

or $2,000 a month · save $6,000 a year

Multiple yards or companiesunlimited units

  • Everything in Growth
  • Multiple yards or separate companies under one login — every yard’s iron, crew, fuel and money in one account
  • Unlimited rental units — day counting, the unbilled ledger and the repeat-repair flags keep up at any fleet size
  • Copilot across the whole company: one question covers every yard, and the 6 a.m. brief rolls it all up
  • Reports across every yard
  • Priority support
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When to pick Growth: Pick Growth for Dispatch Copilot: the office asks it what is going on today and gets the answer from your own records, the crew says what they did instead of filling in a form, and a mechanic points it at a unit that keeps breaking and gets that machine’s repair history, the repeat-repair pattern and your own service manual quoted back by page. Up to 200 rental units, and Fuel Operations is included. Everything else — the customer portal, driver-on-the-way emails, statements and contract alerts — is already in Operations.

Add-on

Fuel Operations · optional add-on

Tank levels, gauge photos, gallons matched to the drop, and fuel reconciliation. For companies whose day is fuel as well as iron.

Add it to Operations. Included with Growth and Command.

+$2,250 a year

or $250 a month

Services

Setup call · one hour, included

An hour with the people who build it to get your account stood up: your company, your users and their roles, your settings. You load your own units, customers and rates — from a spreadsheet or by hand — and the guided setup shows what is left.

Included

On-site training · one week at your yard, anywhere in the US

We come to you for a week and train everyone — drivers, dispatch, the shop and the office — on your own trucks, units and sites. Flat and all-inclusive: travel and lodging are ours, no per-person charge, no extras.

$7,000 flat

Compare every plan

A dash means that row is on a higher plan. Everything on Operations is the paper replacement — including QuickBooks sync and the list of what is on the ground and not yet invoiced.

FeatureOperationsGrowthCommand
Run the day
Dispatch, live map, routes and work orders✓✓✓
The field app: logs, hours, tickets and photos work with no signal✓✓✓
Rental units: where each one is, days out, rent owed✓✓✓
Rental rates — daily, weekly, two-week and monthly, the right one applied for you✓✓✓
Different rental rates per customer✓✓✓
Get paid
Invoices and delivery tickets✓✓✓
QuickBooks Online sync✓✓✓
What is on the ground and not yet invoiced, unit by unit✓✓✓
Fixed-price contracts alongside spot rentals, with installments✓✓✓
Statements, who owes what and how late, automatic overdue reminders✓✓✓
Keep the customer close
Customer portal: a request link, and a read-only page of everything done on their sites✓✓✓
Email the customer when a driver is on the way✓✓✓
Contract alerts: term expiry, installments that do not add up✓✓✓
Dispatch Copilot
Dispatch Copilot—✓✓
Ask in plain words — answers come from your own records—✓✓
The crew talks instead of typing: fuel drops, problem write-ups, work-order close-outs—✓✓
Drafts a dispatch from one sentence — a person confirms before anything sends—✓✓
Diagnose: repair history, repeat-repair patterns, and your own manual quoted by page—✓✓
Suggests the fix that worked before on the same model — with who and when—✓✓
Builds your maintenance checklists, and a 6 a.m. brief for owners and managers—✓✓
People and compliance
Employee time tracking and timecard approval✓✓✓
Truck inspection reports (DVIR), driver files and certification expiry dates✓✓✓
Scale
Multiple yards or separate companies in one account——✓
Reports across every yard——✓
Data export✓✓✓
Priority support——✓
Fuel OperationsAdd-onIncludedIncluded
UsersUnlimitedUnlimitedUnlimited

Questions owners ask

Is it per user?
No. One price for the company. Adding a driver, a dispatcher, or an office person never changes the bill — put it on every phone in the yard.
Do we have to use all of it?
No. Fuel, service and rentals are each a switch. Ticket signatures, crew sign-off, location for the whole crew on the clock, and required pre-trip inspections are all off or optional until the owner turns them on in Settings. QuickBooks connects when you want it to. Dispatch Copilot comes with Growth and Command, and nobody on your crew has to open it. Run the parts you use; the rest stays out of the way.
We rent equipment but don’t haul fuel. Does that work?
Yes. Fuel Operations is optional and off by default on Operations. You run dispatch, rentals, service, billing, and compliance without it, and you don’t pay for it.
What if I buy more units mid-season?
Nothing happens. We count units once a year, at renewal. Buy a heater in January and your bill doesn’t change until your renewal date — and nothing ever locks your crew out in the meantime.
Monthly or yearly — which should I pick?
Yearly costs 25% less: twelve months for the price of nine, invoiced once. Monthly is there because plenty of these companies run year-round and would rather keep it on the monthly books. If your work is seasonal — most of the year’s invoicing happens in winter — yearly is worth a hard look, because paying in season keeps your unit history intact through the slow months instead of stopping and starting it.
Do you take a percentage of what I invoice?
Never. We charge for software. What you bill your customers is yours.
How long is the contract, and how do I cancel?
Cancel any time — right from Settings in the app, or with an email or a phone call. Your plan runs through what you already paid for (a monthly plan to the end of the paid month, a yearly plan to the end of the paid year), auto-billing stops the moment you cancel, and there is no cancellation fee. Your data stays exportable, and we keep it for at least 18 months after your plan ends. Billing disputes are handled by emailing support@irondispatch.app.
What support do I get?
Email and phone support on every plan — (307) 215-3022, 8 a.m. to 5 p.m. Pacific, Monday through Friday — and you reach the people who build it, not a queue. Command adds priority support. If you want your whole crew trained in person, on-site training is a week at your yard for a flat $7,000 — travel included, no extras.
Can Dispatch Copilot be wrong?
Yes. It answers from your own records and the manuals you upload, and it proposes — never executes: a person taps Confirm before anything is saved or sent. Treat diagnostic answers as suggestions to check, not verdicts — it can misread a situation, and the mechanic standing at the unit is always the judge.
What exactly goes into QuickBooks, and what comes back?
Going in: approved invoices, as QuickBooks invoices — the customer is created if it is not there yet, every line carries its tax and any discount so the total matches to the cent, and pushing again updates the same invoice. Approved hours go in as time entries. Coming back: when QuickBooks shows an invoice paid, it is marked paid in Iron Dispatch. That is all. QuickBooks stays your books; nothing else in it is touched.
Can I get my data out?
Yes, on every plan, whenever you want. Your units, parts and every report export to a spreadsheet from inside the app, and your invoices and approved hours are already in QuickBooks if you connected it. Your data is yours; we do not hold it hostage.
What does setup cost?
Nothing. There is no setup fee, and a one-hour setup call with us is included to get your company, users and settings stood up. You load your own units, customers and rates — from a spreadsheet or by hand — and the guided setup shows what is left.
Do we sign a contract?
Yes — a short order form with your plan, price and term, signed electronically. It incorporates our published Master Subscription Agreement, Data Processing Addendum, Acceptable Use Policy and Service Level Schedule, all posted at irondispatch.app/legal so you can read them before you ever talk to us. Nothing is hidden in a click-through.
Are you insured?
Yes. Iron Dispatch carries professional liability (errors and omissions), cyber liability and general liability coverage, and the agreement commits us to keeping it in force for the life of your subscription. Certificates are available on request.
Who can see our data?
Your people, by the roles you set. Iron Dispatch support can only sign in as one of your users while you have allowed it in your own Settings, and every such session is listed there for you to see. Your data is yours: export it any time, and it is deleted from active systems after your account closes, on the schedule in the Data Processing Addendum.

Before you sign

Insured, and our terms are public.

Iron Dispatch carries professional liability, cyber liability and general liability insurance, and keeps it in force for the life of your subscription. The agreement you sign — the Master Subscription Agreement, the Data Processing Addendum, the Acceptable Use Policy, the Service Level Schedule and the list of providers we rely on — is published in full, so you can hand it to your own counsel before you hand us anything.

Read the contract terms →How your data is handled →Uptime and support commitments →

How it is sold

Set up yourself. Billed by a person, not a checkout.

There is no online checkout and no card to enter. A one-hour setup call with us gets your company, users and settings stood up; then you load your own units, customers and rates — from a spreadsheet or by hand — and the guided setup shows what is left. When you decide to keep it, tell us the plan and we sort out billing with you directly. There is no setup fee. If you want the whole crew trained in person, on-site training is a week at your yard, anywhere in the US, for a flat $7,000 — travel included, no extras.

Compare with how you run today →Who this is built for →

Ready when you are.

Tell us what you run and how many units are on the ground. A person answers.

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