Fuel delivery
Oilfield fuel delivery software
Gallons get written on a paper ticket in the truck, sit on the dashboard for a week, then get typed up by whoever is in the office. So the truck never quite matches the spreadsheet, and the invoice comes out short. Record each delivery where it happens instead, with a photo of the gauge. Then the number on the invoice is the number that left the truck.
Where the gallons go
Gallons are the easiest thing in the business to lose track of.
On paper
On Iron Dispatch
What you get
Each delivery is recorded where it happens.
Gallons, the tank it went into and a photo of the gauge, taken on the phone at the well site (the drilling pad), with gloves on. Not scribbled on a scrap of paper and typed up on Thursday.
- A gauge photo on the delivery — the picture is attached to the record. When somebody questions it three weeks later, there is a photo instead of two memories.
- Tank levels that follow the work — what left the truck and what went into the tank are the same number, entered once. Fuel tanks you leave at a site and other site tanks both show a level you can check.
- A correction anywhere updates the totals — change the gallons on a delivery from the driver’s phone, the office fuel page or the owner’s screen, and the truck and tank totals follow. Nobody has to remember a second step.
Example data
Repeat deliveries for the sites that always need fuel, and an invoice built from each delivery.
Set a repeat schedule once for sites that always need fuel. We call this a standing order. Any site that misses its day shows up as a gap. The gallons, the delivery and the hours are already on record, so nothing gets rebuilt from a ticket book at month end.
- Standing orders — set the schedule once. Each day’s delivery route picks them up with the gallons already filled in.
- Fuel into your own rental unit — fuel you put into your own heater or generator is recorded against the same site and goes on the same invoice as the rental days.
- Say it instead of typing it Growth — “pumped 20 into the generator and 35 into the heater.” Dispatch Copilot, the assistant on the Growth and Command plans, fills in the card. You read it and tap Confirm. Nothing saves until you do, and it can be wrong.
Gallons delivered this week
2,140
Example data
What it does not do
No hardware, no fuel cards, no fuel-tax reports.
It is not a fuel card program, and it does not read tank levels by itself. There is no hardware on your tanks. A level is what somebody read and photographed. It does not prepare fuel-tax reports.
What it does is turn each delivery into a record instead of a note, and keep the tank, the invoice and the photo attached to each other.
Getting started
Three steps to a truck that matches the spreadsheet.
Name the tanks
Your trucks, the fuel tanks you leave at sites, and the site tanks you fill. Levels start from your first reading.
Run one week on it
Drivers record each delivery with a gauge photo. Truck and tank totals update as they go, and each delivery makes its own ticket.
Build the invoice
The gallons and the delivery are already lines on it. Once QuickBooks Online is connected, approved invoices go across with one button.
What it costs
Fuel Operations costs extra on the Core plan.
Fuel Operations is an add-on, not part of the base plan, because plenty of rental and service companies never use a fuel truck. It is $250 a month or $2,250 a year, plus applicable tax, on top of Core. It is included with Growth and Command at no extra charge.
Everything else, including dispatch, the offline field app, invoicing and QuickBooks, is in every plan. One flat price for the company, never per user, and never a percentage of what you invoice.
See your own trucks and tanks on the screen.
Your trucks, your tanks and one week of deliveries on the screen, and an honest answer about whether it fits. Free for 14 days, no card.