Fuel delivery
Oilfield fuel delivery software
Log the drop on the phone with a gauge photo. The gallons come off the truck and go on the tank in one move — and the number on the invoice is that same number, not one somebody typed again. For companies whose day is fuel as well as iron.
Example data
Where the gallons go
Gallons are the easiest thing in the business to lose track of.
On paper
On Iron Dispatch
What you get
The drop gets logged where it happens.
Gallons, the tank it went into and a gauge photo, taken on the phone at the pad with gloves on. Not written on a hand and typed up on Thursday.
- A gauge photo on the delivery — the picture is attached to the drop, so when somebody queries it three weeks later there is a photograph rather than two recollections.
- Tank levels that follow the work — what went out of the truck and what went into the tank are the same number, recorded once. Feeder tanks and site tanks both carry a level you can look at.
- A correction anywhere updates the totals — change the gallons on a delivery from the driver’s phone, the office fuel page or the owner’s own screen, and the truck and tank totals follow. Nobody has to remember a second step.
Example data
Repeat deliveries for the pads that always need it — and an invoice built from the delivery.
Set a repeat schedule once for the sites that always need fuel — a standing order — and the ones that miss their day show up as a gap. Gallons, the drop and the hours are already the record; nothing gets rebuilt from a ticket book at month end.
- Standing orders — set the schedule once; the day’s route picks them up with the gallons already filled in.
- Fuel into your own rental unit — the drop into your own heater or generator logs against the same site and lands on the same invoice as the days.
- Say it instead of typing it Growth — “pumped 20 into the generator and 35 into the heater.” Copilot fills in the form; you check it and confirm.
Gallons delivered this week
2,140
Example data
What it does not do
No hardware, no fuel cards, no fuel-tax reports.
It is not a fuel card program and it does not read tank levels automatically. There is no hardware on your tanks — a level is what somebody read and photographed. It does not prepare fuel-tax reports.
What it does is make the delivery a record instead of a note, and keep the tank, the invoice and the photograph attached to each other.
Getting started
Three steps to a truck that matches the spreadsheet.
Name the tanks
Your trucks, your feeder tanks, the site tanks you fill. Levels start from your first read.
Run one week on it
Drivers log each drop with the gauge photo. The truck and tank totals move on their own, and each drop makes its ticket.
Build the invoice
The gallons and the drop are already lines. Once QuickBooks Online is connected, approved invoices go across with a button.
What it costs
Fuel Operations costs extra on the Operations plan.
Fuel Operations is an add-on rather than part of the base plan, because plenty of rental and service companies never touch a fuel truck. It is $250 a month or $2,250 a year on top of Operations, and it is included with Growth and Command at no extra charge.
The rest — dispatch, the offline field app, invoicing, QuickBooks — is in every plan. One flat price for the company, never per user, and never a percentage of what you invoice.
See your own trucks and tanks on the screen.
Your trucks, your tanks and one week of drops on the screen, and an honest answer about whether it fits. No card to start.