Industries
Software for oilfield fuel, rental and service companies
Your day is trucks leaving your yard (where you keep equipment and trucks) for a well site (the drilling pad), carrying fuel, rental equipment or a mechanic. The record of what happened out there comes back days later, stuffed in a truck’s door pocket. Five trucks or fifty, one yard or a few. Below is the work Iron Dispatch is built for, and the work it is not.
Every place the work happens: well sites, yards and fuel delivery points, each with the customer it bills to and the travel you charge for it. Example data
What you do
Fuel, rental equipment, repairs, or all three from one yard.
Oilfield fuel delivery
Diesel for generators, heaters and small fuel tanks at the well site. Most of it goes out on a set route, some of it when a customer calls. The truck fills up at your yard or your large storage tank, then drives a loop of well sites. The gallons have to match the delivery, the tank and the invoice.
What the app does about it →Heater rentals for drilling rigs and frac jobs
In winter, rented heaters keep drilling rigs and frac jobs (pumping water and sand into a new well to open it up) running. A company may have dozens of heaters at well sites for weeks at a time, billed by the day, week, two weeks or month. One breaks at four in the morning and gets swapped, and all of them need fuel.
What the app does about it →Generator and light tower rentals
Generators and light towers run day and night, need fuel every couple of days, and move from well site to well site as a project moves. Each one is earning rent and burning fuel at the same time, and both need a record.
What the app does about it →Tank rentals, and everything else you leave at a well site
Tanks stay at a well site longer than anything else, and they are the easiest thing to lose track of. The argument is never about the daily rate. It is about which day the tank actually left. The same goes for compressors, pumps, crew trailers and the rest. To the app, a rental unit is anything with rental rates and a location.
What the app does about it →Field service and repair shops
A mechanic in a service truck, a shop at your yard, and units that break down at the worst time. The repair happens in the field, and the paperwork happens later, if at all.
What the app does about it →Oilfield fuel delivery
Track every delivery and every gallon.
Diesel for generators, heaters and small fuel tanks at the well site. Most of it goes out on a set route, some of it when a customer calls. The truck fills up at your yard or your large storage tank, then drives a loop of well sites. The gallons have to match the delivery, the tank and the invoice.
- A fuel record for every delivery, with photos of the gauge and a numbered ticket. The ticket is emailed to the customers you turn that on for.
- Truck and tank totals update with every fill and every delivery. They update again if someone corrects a gallon figure on any screen.
- Your storage tanks, the fuel tanks you leave at sites, and the fuel you buy are all tracked. A driver who only hauls fuel sees only the fuel tools.
- The travel hours you charge for each well site, billed as a round trip.
Example data
Heater rentals for drilling rigs and frac jobs
Count the days on every heater.
In winter, rented heaters keep drilling rigs and frac jobs (pumping water and sand into a new well to open it up) running. A company may have dozens of heaters at well sites for weeks at a time, billed by the day, week, two weeks or month. One breaks at four in the morning and gets swapped, and all of them need fuel.
- Rental days are counted from delivery to pickup, at the lowest mix of your daily, weekly, two-week and 30-day rates. Swapping a heater keeps the same rental going instead of starting a new one.
- Delivery and pickup tickets with photos, so “it came back on the 12th” has a document behind it.
- Season contracts billed in scheduled payments, next to one-off rentals, on every plan.
- With Fuel Operations, fuel you put into your own heaters is recorded against the same site and customer, and goes on the same invoice.
Rental charges, not billed yet
$1,700
Example data
Generator and light tower rentals
Rental days and fuel, on the same unit.
Generators and light towers run day and night, need fuel every couple of days, and move from well site to well site as a project moves. Each one is earning rent and burning fuel at the same time, and both need a record.
- Each unit’s rental history and fuel history on one record, with where it is and since when.
- Fuel your own rental unit and the same invoice gets two lines: the fuel and the rental days.
- Move requests for taking a unit from one well site to another, with a pickup ticket at the first and a delivery ticket at the next.
- Work orders and parts when one breaks down, with the repair history kept on the unit.
Example data
Tank rentals, and everything else you leave at a well site
Prove the day the tank left.
Tanks stay at a well site longer than anything else, and they are the easiest thing to lose track of. The argument is never about the daily rate. It is about which day the tank actually left. The same goes for compressors, pumps, crew trailers and the rest. To the app, a rental unit is anything with rental rates and a location.
- Delivery tickets and pickup tickets, with photos and, if you want, a signature at the well site.
- A list of what each unit has built up in rental charges but not billed yet, so the office sees what every tank at every well site is owed before building the invoice.
- Stop the rental charges on a date you choose, with the reason on file. Use it when the customer says the tank was done before your truck could get there to pick it up.
- One invoice per well site when the customer wants it that way, with their P.O. number on it.
- Rented the same way: hose packages (sets of hoses and fittings), rig mats (heavy mats trucks drive on so they do not sink), containment (walls and liners that catch spills) and sea cans (steel shipping containers used for storage).
Example data
Field service and repair shops
Open the work order, fix the unit, bill the job.
A mechanic in a service truck, a shop at your yard, and units that break down at the worst time. The repair happens in the field, and the paperwork happens later, if at all.
- Work orders opened from the office or from the mechanic’s phone, with photos, how serious it is, and “I’m fixing it now”.
- Parts requests go from the field to an office inbox. Track parts on order, minimum stock levels, and parts taken off another unit.
- Labor, travel and the service truck billed from what was actually recorded, at the customer’s rates.
- Equipment sorted into broken down, waiting on a part, or ready, so the yard sees it at a glance.
Reported where the unit is. One record holds the problem, who is working on it, and what the mechanic did. Example data
Where the work happens
The same kind of day, at many kinds of sites.
Drilling and completions support
Completions is the work that gets a newly drilled well ready to produce, frac jobs included. Heaters, light towers, generators and tanks, and the fuel to run them, go out to the drilling rig or the new well, then move again when the job moves. Every delivery and pickup is a ticket, so the days billed are the days the equipment was out.
Production and workover
Workover is repair work on a well that is already producing. Equipment can sit at a producing well site for months, and a mechanic gets sent when a unit quits at four in the morning. Long rentals are counted without anyone watching a calendar, work orders carry parts and hours, and there is one invoice per well site when the oil company wants it that way.
Midstream, pipeline and station work
Midstream means the pipelines and stations that move oil and gas away from the wells. Power, light and heat along a right-of-way (the strip of land a pipeline runs through) or at a station, where the location is a job site, not a well. Call a location what your company calls it, such as well site or job site, and routes, travel hours and tickets work the same.
Remote camps and facilities
Generators, water tanks and fuel tanks keep a work camp running, and a delivery route keeps them full. Set standing orders for the sites that always need fuel. The ones that miss their day show up before anybody runs dry.
Mining and aggregate sites
Mines and sand and gravel pits run the same kind of day: units delivered and picked up, fuel hauled to equipment that never comes back to the yard, hours and gallons recorded with no signal. None of the counting cares whether the site is a well.
Job-site heat and power
Winter heat, light towers and generators on a construction or industrial site, billed by the day, the week, two weeks or 30 days at whatever that customer agreed to. Delivery and pickup tickets settle the argument about the day it came back.
Where we are not the right fit
The rentals we are not built for — said plainly.
Some rental businesses need a kind of record-keeping we do not do. If one of these is yours, you already know the words.
Downhole tools, wireline, coil tubing and pressure control. These are tools that go down inside a well, and the equipment that controls well pressure while they do. Those rental businesses run on each tool’s own history: the dates each tool was inspected and certified again, sets of tools put together for one job, and test certificates that travel with the equipment. Ours tracks a unit, a location, the days it was out and the rate it earned. If your rentals depend on those tool records, a specialist system will serve you better, and we will say so on the first call.
Offshore. Parts of it would fit: a unit at a location, days counted, a ticket for the move. The rest of the day does not. Our dispatch, travel hours and arrival are built for a truck driving to a site, not for boats, cargo lists and loading at the dock. We would rather build that properly with an offshore company than sell you a land product with the words changed.
Work billed as a crew day. Labor-crew contracts priced per crew per day bill differently from ours. We count a unit’s days, a truck’s hours and a person’s hours.
Not on the list?
Tell us what you haul.
Most work that starts with a dispatch and ends with a line on an invoice fits. If yours does and it is not named here, tell us what you haul and what is not working. We would rather tell you “not yet” than list an industry we have not built for. And if your work fits but has a detail the settings do not cover, tell us: when a customer has a special need, we can customize the software to meet it.
Tell us what you deliver, rent or repair.
A short walkthrough on your data, an honest answer about whether it fits your line of work, and no card to start.