Oilfield billing software for office teams
Invoices built from work that already happened.
Hours, gallons, days out and parts are already on the job by the time you open the invoice. You check it, you do not reconstruct it. Bad hours get flagged the day they happen, not a week later.
Your day
Month end starts with collecting paper out of every truck.
Month end is when everybody remembers you exist. The tickets come out of the door pockets, the spreadsheet gets reconciled against the fuel truck, somebody swears the heater came off rent on the 12th, and you key it all into QuickBooks a second time and hope the two agree.
The work was done weeks ago. The information about it just never left the truck.
What the app puts in front of you
The invoice, drafted from what actually happened.
The lines, the tickets behind them, and QuickBooks.
- A draft invoice, not a blank one — Pick the customer and the period; the app pulls that customer’s logged drops, deliveries, pickups, hours and parts into lines, with the days each unit was actually out and your daily, weekly, two-week and monthly rates applied. You read it and adjust it; you do not build it.
- The tickets are already attached — Every line has its ticket behind it — numbered, with the photo, and the signature if your company collects those. Email tickets to the customers who want them, or keep them for yourself. Either way, when the customer’s accounts-payable people ask what a line was, you send a link, not an apology.
- QuickBooks Online, connected once — Connect it once. Approved invoices and approved hours go across from the invoice and employee-time screens with a button. Nothing gets keyed a second time, and QuickBooks stays your books — the app does not replace them.
Ready to send
$7,698
Example data
And the part that used to be month end.
Statements, what is not billed yet, employee time and tax — handled as you go instead of on the 31st.
- Statements, aging and remindersGrowth — A statement per customer, a list of who owes you what and how late they are, and automatic overdue reminders.
- What is out there and not billed — Before you build anything: every unit on every pad and what it has accrued that no invoice covers. Stop rental charges on a date you choose, with the reason on file, for the tank the customer says came off rent before your truck could get there. One invoice per pad or per purchase order when a customer wants it that way.
- Employee time you can stand behind — Clock-ins, corrections the crew made themselves and why, your approval and a lock. Sales tax by county on the lines that are taxable. It is a record of time and tax, not a payroll processor.
Example data
Just as important
You review and send. You do not re-enter.
It never asks you to type the same thing into two systems, and it never asks you to remember which day a unit came off rent — the pickup ticket does. It never sends an invoice on its own, either; you preview it, and you press Send.
See how your logged work becomes a draft invoice.
Bring one ugly month-end. We will show you the same month built from the record, and tell you honestly whether it fits. No card to start.