Oilfield billing software for office teamsInvoices built from work that already happened.
You should not have to rebuild a month that already happened. Hours, gallons, rental days and parts are on the job by the time you open the invoice. You check it; you do not rebuild it. And an hour that looks wrong gets flagged the day it happens, not a week later.
Your day
Month end starts with collecting paper out of every truck.
Month end is when everybody remembers you exist. The tickets come out of the truck door pockets. The spreadsheet gets checked against the fuel truck’s numbers. Somebody swears the heater came back on the 12th. Then you type it all into QuickBooks a second time and hope the two match.
The work was done weeks ago. The information about it just never left the truck.
What the app puts in front of you
The invoice, drafted from what actually happened.
The lines, the tickets behind them, and QuickBooks.
- A draft invoice, not a blank one — Pick the customer and the dates. The app turns that customer’s logged fuel deliveries, equipment deliveries, pickups, hours and parts into invoice lines. It uses the days each unit was actually out and applies your daily, weekly, two-week and 30-day rates. You read it and adjust it; you do not build it.
- The tickets are already attached — Every line has its ticket behind it: numbered, with the photo, and the signature if your company collects signatures. Email tickets to the customers who want them, or keep them for yourself. When the customer’s bills department asks what a line was for, you send a link, not an apology.
- QuickBooks Online, connected once — Connect it once. Approved invoices go to QuickBooks as invoices, and approved hours go as timesheet hours. You press a button to send them; nothing runs on its own in the background. Nothing gets typed a second time, and QuickBooks stays your books. Paying people from those hours is still your own QuickBooks Payroll subscription; Iron Dispatch does not do that part.
Ready to send
$3,748
Example data
And the part that used to be month end.
Statements, what is not billed yet, employee time and tax — handled as you go instead of on the 31st.
- Statements, late payments and reminders — A statement for each customer, a list of who owes you what and how late they are, and automatic reminders when a bill is overdue.
- What is out there and not billed — Before you build anything, see every unit at every well site (the drilling pad where the equipment sits) and what it has earned that no invoice covers yet. You can stop rental charges on a date you choose, with the reason on file. That covers the tank the customer says they were done with before your truck could get there. One invoice per well site or per purchase order, when a customer wants it that way.
- Employee time you can stand behind — Clock-ins, the corrections the crew made themselves and why, your approval, and a lock that freezes the period. Sales tax by county on the lines that are taxable. The screen says it plainly: Iron Dispatch records the hours and passes them on. It does not pay anybody.
The screen says so itself: Iron Dispatch records the hours and passes them on. It does not pay anybody. Example data
Just as important
You review and send. You do not re-enter.
It never asks you to type the same thing into two systems. It never asks you to remember which day a rental ended; the pickup ticket records it. And it never sends an invoice on its own: you preview it, and you press Send.
See how your logged work becomes a draft invoice.
Bring one ugly month-end. We will show you the same month built from the record, and tell you honestly whether it fits. Free for 14 days, no card.