Rental, fuel and service operations software for the oilfield
Run the day from one screen. Get paid for all of it.
One place for fuel delivery, service, and rental equipment. The office and the crew are on the same page — nothing gets typed twice, and nothing gets billed from memory.
No card to start. Set it up yourself, on your own trucks and sites.
The office · Tuesday
Coyote Rim 8-12
300 gal dyed diesel · Redline Energy Partners
Open · waiting on the field
Done · 300 gal · photo
Ready to invoice — nobody typed it
Their phone · the lease road
One record, travelling both ways. The office has a lot less to chase, and nothing gets filled out twice — and it works, even without a signal out there.
Rock Springs, WYMidland, TXWilliston, NDCarlsbad, NM and every other town where the work happens off the pavement
The problem
The work gets done. The paperwork decides whether you get paid for it.
Nobody in this business is disorganized on purpose. The work just moves faster than the paper. By the time the paper catches up, nobody remembers what really happened on Tuesday.
- 01 A ticket rides around in a truck door for three days before anyone types it in.
- 02 Somebody has been clocked in since Thursday, and nobody catches it for a week.
- 03 The gallons that left the tank do not match the gallons on the invoice, and nobody can find the gap.
- 04 A stop never got a driver, and you find out when the customer calls.
- 05 The month closes out of four spreadsheets that disagree with each other.
Built by an operations manager who ran this work for a living — fuel, rentals and service for an oilfield company in Wyoming — not by a software company guessing at it. Every screen is here because a day went sideways first.
The story →Dispatch Copilot · included with Growth and Command
Don't like apps? Just tell it what you need.
A lot of good hands would rather not learn software. So Iron Dispatch has a part you can just talk to, the way you would talk to your dispatcher — and it answers out of your own records, not out of thin air.
- —Ask it what a pad earned, which tanks are low, who is on the clock. It answers from your records.
- —Tell it to send a truck. It drafts the dispatch; you look it over. Nothing goes out until you tap Confirm.
- —Or don’t. Every screen works the same with it closed. Nobody on your crew has to use it.
Coyote Rim 8-12, August so far:
- Fuel$4,702.50
- Rental$4,600.00
- Service$270.00
That comes to at your configured rates — the earning picture, not an invoice.
Ready to send — look it over:
- Driver
- Cole Barnett
- Equipment
- HT-114 — in the Wamsutter Shop
- To
- Sage Flat 21-3H
- Billable travel
- 1.5 h each way · from the site
What it covers
One system, not four subscriptions.
Stops, tank levels, and gallons that match to the drop
Service and repair
Calls, parts, and a history that follows each machine
Which unit is on which well site, right now, and since when — no text thread to scroll. The days it has been out and what it has earned. Link your GPS trackers if you run them.
Every stop, who is running it, and a live map
Crew and hours
Clock in and out, with problems caught the same day
Photo proof
A photo on the delivery, the gauge, and the finished job
An SOS button
One press from any screen sends help your crew’s location
Where your crew is
On the map while they are clocked in, any time they have service
Built from work that is already written down
Pricing
One price for the company. Monthly or yearly.
Every plan runs your whole operation, on as many phones as you want. Pay for the year and it costs 25% less. You move up as you grow, not when you hire another hand or buy another truck.
Operations
The whole operation, off paper
$4,500 a year
or $500 a month · save $1,500 a year
$500 a month
$6,000 a year — or $4,500 paid yearly, 25% less
•One yard•up to 75 rental units
- ✓Dispatch, live map, routes, work orders
- ✓The field app — logs, hours, tickets and photos work with no signal
- ✓Rental units, deployments, rental days counted for you
- ✓Rental rates: daily, weekly, two-week, monthly — the right one, applied for you
- ✓Different rental rates per customer
- ✓Fixed-price contracts alongside spot rentals — installments that always add up
- ✓Invoices, delivery tickets, QuickBooks Online sync
- ✓What you have billed, and what is not billed yet, on the dashboard
- ✓A list of what is on the ground and not yet invoiced
- ✓Employee time: clock in on the app, hours land on the job, you approve and lock
- ✓Truck inspection reports (DVIR), driver files, cert expiry
- ✓Customer portal: a request link for fuel or a pickup, and a read-only page of everything done on their sites
- ✓Email the customer when a driver is on the way
- ✓Statements, who owes what and how late, overdue reminders
- ✓Contract alerts: term expiry, installments that do not add up
- ✓Unlimited users
Growth
Dispatch Copilot, and room to grow
$9,000 a year
or $1,000 a month · save $3,000 a year
$1,000 a month
$12,000 a year — or $9,000 paid yearly, 25% less
•Up to 200 units•Dispatch Copilot•Fuel Operations included
- ✓Everything in Operations
- ✓Dispatch Copilot in the office: ask what is going on today, get the answer from your own records
- ✓Dispatch Copilot in the truck: say what you did, check the card, tap Confirm — no form
- ✓Copilot drafts the dispatch from a sentence; you confirm before anything sends
- ✓Copilot diagnoses a unit: its repair history, the repeat-repair pattern, and the service manuals you uploaded — quoted by page
- ✓Morning summary at 6 a.m. for owners and managers
- ✓Up to 200 rental units
- ✓Fuel Operations included ($2,250 a year on Operations)
- ✓Live tank levels across your tanks and fuel trucks
- ✓A gauge photo on every drop
- ✓Standing fuel orders for the sites you fill on a schedule
- ✓Deliver from your tanks or pull from the customer’s — either way, the custody trail is kept
- ✓Fuel reconciliation that catches a truck coming up short
Command
More than one yard
$18,000 a year
or $2,000 a month · save $6,000 a year
$2,000 a month
$24,000 a year — or $18,000 paid yearly, 25% less
•Multiple yards or companies•unlimited units
- ✓Everything in Growth
- ✓Multiple yards or separate companies under one login — every yard’s iron, crew, fuel and money in one account
- ✓Unlimited rental units — day counting, the unbilled ledger and the repeat-repair flags keep up at any fleet size
- ✓Copilot across the whole company: one question covers every yard, and the 6 a.m. brief rolls it all up
- ✓Reports across every yard
- ✓Priority support
Questions
The things operators ask us first.
What happens when there’s no signal?
Does it work with QuickBooks?
Do you charge per user?
Do we have to use all of it?
What does “early access” mean?
What phones do the drivers need?
Know where every truck, gallon, and hour went — and get paid for all of it.
Set it up. Run next week on it. Then see what a month looks like when it closes on facts — in the Green River, the Permian, the Williston, the Delaware, or wherever your trucks run.
No card to start. Talk to us first →